Progress Report: Time to Assess 2016

tightropeAs more regulatory demands are placed on staffing organizations, it’s become increasingly difficult to manage those complex requirements without adopting technology solutions. The modern staffing HR and payroll professional needs to be tech-savvy to understand the complete value that today’s technology solutions can provide to their organization. Are you missing out on what could be a game changer for your organization?

Given the progressive requirements that must be met and the surplus number of technology vendors available, consider these tips to take an honest assessment of where you are with processes and technology.

Simplify your ACA management. If you were one of those employers hoping for a pass when it came to the Supreme Court’s decision on upholding subsidies, then you may have been left struggling to comply with ACA requirements. With increased penalties and a decreased margin of error for 2016, you can’t afford mistakes. Start now to make sure you have an ACA solution in place that meets the needs of your business today and in the future; look for one that helps simplify 1094/1095 reporting, measures and tracks eligibility and affordability, manages subsidy notifications and appeals, and provides reporting and analytics to help you make ACA business decisions.

PREMIUM CONTENT: Strategies To Mitigate Contingent Workforce Legal Risk

 

Streamline I-9s for your growing dispersed workforce. There is no escaping the ever-increasing enforcement of I-9 requirements. Fines and penalties for civil and criminal violations have increased – essentially doubling in 2016. The staffing industry is challenged to complete new-hire paperwork accurately and on time while juggling a dispersed workforce, high turnover, and the added complexity of not always knowing when an employee’s first assignment will take place. Refining and automating your I-9 process will help you meet the requirements of the I-9 regulations and will therefore minimize costly mistakes and errors.

Optimize tax credit and incentive opportunities. Each year, employers are eligible to claim billions of dollars in available federal, state, and local tax credits and incentives. However, because of the time, knowledge, and complexity involved, many employers miss out on what could be a substantial cost savings. Are tax credits and incentives a part of your hiring and assignment strategy? If not, your organization is leaving money on the table.

Advance your unemployment cost management. Unemployment case management is complex, and inefficiencies often result in a significant expense for employers. Consider integrating into an optimized UCM program with a strategic focus on the staffing industry. Speak with your current vendor and ask about their training modules, insight reports, UI integrity alerts, delegation capabilities, chargeback audits, and other features available that could potentially helpmaximize case management productivity and compliancewith UI Integrity requirements in order tominimize unemployment tax liability.

Take advantage of an automated employment verification service. Every day your employees initiate consumer processes that require you to respond to income and/or employment verification requests. Streamlining the transfer of information between employers and verifiers decreases human error and, in turn, helps you reduce potential liability, increase the security of your employee data, and improve efficiencies, relieving administrative burdens and costs.

Bottom line – a strategic staffing leader must continuously take inventory and assess his or her organization’s position within the industry including managing and evaluating current vendor relationships. Take time now to ask your current vendor what’s new, evaluate how you are leveraging all available services, features, and capabilities, and ask how are they going to help your organization’s bottom line and HR compliance strategy in this rapidly changing labor and employment environment.

Barbara Youngman

Barbara Youngman
Barbara Youngman is the vertical business leader, staffing, with Equifax Workforce Solutions and is the immediate past-president of the American Payroll Association.

Barbara Youngman

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