Overcoming the Big Six Challenges of Managing Remote Teams

Managing a remote team comes with its own unique set of challenges. There’s a lot to think about, from communication and collaboration issues to managing different workflows. But don’t let the challenges scare you off! With the right strategies in place, you can overcome the challenges and ensure your team is productive, cohesive and happy.

Here are six of the biggest challenges of managing a remote team and how to overcome them:

1. Communication Issues

One of the most common challenges faced by managers of remote teams is communication. It can be challenging to keep everyone on the same page when you’re not all in the same room, and it’s easy for important information to get lost or misinterpreted.


  • Set up regular check-ins such as daily stand-ups or weekly team meetings to ensure everyone is on the same page.
  • Use a project management tool such as Trello or Asana to keep all of your projects and communication in one place so everyone can stay organized and on track.
  • Encourage open communication and an environment where everyone feels comfortable speaking up and asking questions.

2. Time Zone Differences

If your team spans different time zones, you might end up working odd hours to accommodate everyone. How can you avoid this?


  • Use a time tracking tool such as Toggl or RescueTime to see how much time everyone is spending on each task. These tools help you manage deadlines and make sure everyone is on track.
  • Set up flexible meetings at a time that works for everyone.

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3. Managing Different Workflows

When you have a team of remote workers, everyone likely has their unique way of working. Some people might prefer to work in the morning, while others might work at night. This can make it challenging to manage everyone’s work.


  • Identify your team’s workflows and understand how everyone likes to work and their schedules.
  • Use a project management tool to help you keep track of everyone’s work and progress.
  • Set deadlines for each task to ensure that the work is done on time.

4. Lack of Face-to-face Interaction

You may not have the opportunity to interact with your team members in person, making it challenging to build relationships and trust.


  • Set up regular video/conference calls with your team to build robust relationships.
  • Use a chat tool such as Slack or Microsoft Team to help you stay in touch with your team throughout the day and build relationships.
  • Schedule social time to reinforce friendship and teamwork. This can be anything from a virtual happy hour to playing online games together.

5. Trouble Ensuring “Tech Equity”

It can be easy for some team members to feel left out if they don’t have access to the same technology or resources as others. This can lead to frustration and resentment.


  • Provide your remote team with the equipment and software they need to do their job.
  • Provide training and support. If there is a new software or tool that you want everyone to use, provide training and support to help them get up to speed.

6. Maintaining Company Culture

Working with a remote team can make it challenging to maintain your company culture. This is because many things that help build and reinforce company cultures — such as office parties, team-building exercises and casual conversations around the water cooler — just don’t happen when everyone is working remotely.


  • Define and communicate your culture. What values and beliefs are important to your company? Ensure everyone is on the same page about your company culture.
  • Encourage social interaction. Schedule regular virtual team-building exercises or social events so everyone can get to know each other and bond over common interests.
  • Celebrate successes. Even if it’s just through a virtual high-five in a chat room, this gesture can make everyone feel appreciated and motivated.

By following these tips, you’ll be able to overcome the challenges of managing a remote team and build a successful, cohesive team that can achieve anything.

Kieran Fallon
Kieran Fallon is Growth Marketing Manager for Qualio, a leading eQMS. Qualio is a fully remote company with over 200 staff distributed across 40+ countries.

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